When businesses of all sizes need printing services, renting a printer can be an affordable and flexible solution. If you require a quick setup for an event or short-term project or want to avoid the initial outlay on purchasing equipment, printer rentals provide an easy solution. Nonetheless, one of the most common questions is whether toner, paper, and maintenance are included in printer rentals. Let’s break it down.
Toner – Usually Included
Toner is usually included in most printer rental agreements. Rental companies know that toner is key to how a machine works, and as such, they typically include a specified amount of toner cartridges that are in line with your expected volume. Some even offer automatic toner replacement, meaning you won’t run out in the middle of an essential print job.
But it’s essential to make clear:
- If replacement toner is unlimited or capped.
- Whether you’ll pay more for printing at high volumes.
- Is a color toner included (if you’re renting a color printer)?
Paper – Typically Not Included
Most printer rental packages do not include paper. The majority of rental suppliers require companies to provide their own paper, as paper requirements can vary widely depending on why you need it (dimensions, printing quality, number) and when you will need it.
However, a few companies might offer:
Paper bundles are available for an additional charge.
Specialty papers for specific projects or a custom paper size.
If your lease is for a special occasion, such as a three—to four-day event, be sure to ask if they will provide a starter pack of paper as a courtesy.
Maintenance – Usually Included
The most significant advantage of leasing a printer is that maintenance is usually included. It’s up to rental providers to maintain their equipment in working order, meaning they will:
Manage routine maintenance and cleaning.
Provide technical support.
Repair malfunctioning components or replace complete assemblies when necessary.
With on-site support and remote diagnostics, some companies are committed to getting you back up and running with minimal downtime.
Service Level Agreements (SLAs) Matter
The disclaimer has an SLA that you should always check before renting. This document details exactly what’s included in:
Maintenance response times.
Restrictions on toner and other consumables.
Liability for loss, damage, or use.
Understanding what’s covered will spare you any surprises and ensure you pick the right rental plan.
Final Thought
Most packages include toner, maintenance, etc., but not paper. To prevent surprises, always ask what’s included in your agreement and if there are any additional fees.
If printer rental is on your radar, look for a provider who sets clear terms, is available to answer questions, and whose equipment fits your workload. If you get the proper setup, you’ll save time and money and avoid the headache of having to manage the hardware yourself.
OfficeTech makes printing easy for businesses. Our printer rental packages include toner and maintenance, while paper can be added based on your requirements. We believe in transparency and flexibility so you can focus on growing your business, not trying to fix a jammed printer.